Follow these steps during the scoping phase of your project:
- Notify the Corps about emergency projects
- Notify Ecology about emergency projects
- Conduct a reconnaissance survey for wetlands & other waters
- Determine who has jurisdiction & permitting needs
- Bundle fish passage projects
- Research compensatory mitigation options
- Coordinate with liaisons
Notify the Corps about emergency projects
Follow these instructions for declared emergency projects that involve work in waters under U.S. Army Corps of Engineers (Corps) jurisdiction.
The Corps defines emergencies in 33 CFR 325.2(e)(4) as, " a situation which would result in an unacceptable hazard to life, a significant loss of property or an immediate, unforeseen, and significant economic hardship if corrective action requiring a permit is not undertaken within a time period less than the normal time needed to process the application under standard procedures."
Check with the Multi-Agency Permit Program manager if you think the work may be exempt from Section 404 permit requirements.
If the work can be covered under a non-reporting Nationwide Permit (i.e. a Pre-Construction Notification/Joint Aquatic Resource Permit Application isn't needed), you don't need to notify the Corps of the project. A project may be non-reporting if there is no effect for Endangered Species Act/Essential Fish Habitat, and 106. Document it for your records.
Call a Corps project manager:
If there is no answer, leave a message and follow up with an email to ESOPermittingLiaisons@wsdot.wa.gov
If neither project manager answers the phone and work must start immediately, call a Corps Chief:
- Matt Bennett- Corps Seattle District Section Chief, During business hours - (206) 446-8067
- Todd Tillinger- Corps Seattle District Regulatory Branch Chief, After hours - (206) 798-4886
Email ESOPermittingLiaisons@wsdot.wa.gov the Notice of Need for Emergency Work form found on the Corps Emergencies and Emergency Permitting Procedures webpage within 24 hours of calling the Corps to provide the necessary details.
Attach to the email:
- WSDOT's Emergency Declaration, if applicable
- Photos depicting the emergency if the Corps project manager hasn't received them previously
- Drawings of the proposed repair
In response, the Corps project managers will:
- Review the notification information.
- Send the Services, tribes, and state agencies a request for recommendations to minimize effects from emergency response. This is separate from the notification requirements for WSDOT to the Services and coordination with tribes/state agencies. It is part of the Corps' obligations as a federal agency.
- Initiate emergency authorization request to proceed if it meets the Corps definition of an emergency, has been minimized to reduce impact to waters, and meets the conditions of the emergency authorization.
- Notify WSDOT via email once authorization is approved.
If we cannot wait for formal approval from the Corps prior to conducting necessary work, we can minimize legal risks by following this process and striving to keep work to the "minimum necessary to reduce the threat of the emergency situation". Report to Region Environmental staff as soon as possible.
Minimize removal and fill because what you do in an emergency may have to be re-done or undone after the fact. Continue to coordinate while work is occurring. Work that is done prior to authorization may be tracked as an unauthorized activity within the Corps.
If the Corps authorization requires consultation with National Marine Fisheries service or U.S. Fish and Wildlife service, please cc: the Corps on your emails to the Services.
Notify Ecology about emergency projects
Follow these instructions for declared emergency projects that involve work in waters under Washington State Department of Ecology (Ecology) jurisdiction.
Follow the procedure for Section 404 (Corps) compliance for emergency projects above. For compliance with Section 401, in addition to the above, submit a Pre-Filling Meeting Request form found on Ecology's Publications and Forms webpage to the Department of Ecology Federal Permits Inbox at ecyrefedpermits@ecy.wa.gov.
This will start the regulatory clock if your project needs 401 coverage. For both section 404 and section 401 requests, please copy the Ecology Liaison: Penny Kelley at Penny.Kelley@ecy.wa.gov.
Conduct a reconnaissance survey for wetlands & other waters
Conduct a reconnaissance survey to identify potential wetlands and other waters in the project vicinity. Get the following information from the Project Engineering Office:
- Project description, purpose, and location
- Project plan sheets showing all areas that may be impacted or proposed project alternatives, and existing features such as roadway and right of way
- Written right of entry for access to non-Washington State Department of Transportation (WSDOT) property if within the project area
Review background information for the area on our internal GIS Workbench (or other data sources if you don’t have WSDOT credentials) before doing field work:
For small or simple projects, review of background information may provide enough information for reconnaissance without a field visit.
Make a brief, informal field visit to qualitatively identify potential wetlands and other waters. Create a sketch map to document estimated location of waters. Follow our Sensitive areas naming conventions (PDF 126KB) to label wetlands and other waters on the sketches. If needed, estimate wetland categories by following Ecology’s Wetland Rating Systems webpage.
Prepare an email or memo to summarize your findings. “Right-size” the documentation to fit the needs of your project. For more complicated projects, the memo may include:
- Project description, purpose, location – including local jurisdiction.
- Map of the study area/area of potential affect
- Methods
- Approximate wetland boundary and acreage
- Approximate stream locations
- Estimated locations of other waters
- Map or plan sheet showing all identified waters and estimated area
- Estimated wetland category
- Stream water type using DNR’s Forest Practices Application Mapping Tool website
- Estimated buffers required by the local jurisdiction - See the Municipal Research and Services Center website to look up city or county codes.
Share the information with the project team.
Determine who has jurisdiction & permitting needs
Use the data you collected in the wetland reconnaissance survey to determine if the waters are federally or state regulated to inform future documentation and permit needs.
Federally regulated waters
The US Army Corps of Engineers (Corps) - The Corps has jurisdiction of Waters of the US (WOTUS) (Section 404 of the Clean Water Act) and Navigable waters (Section 10 of the Rivers & Harbors Act). The Corps also manages some projects, like dikes and levees, next to streams. Use the following tools to determine if the Corps has jurisdiction over your project:
- Corps' Jurisdiction website - to determine if the wetlands and other waters in the project area are a Section 404 WOTUS.
- Corps' lists of Navigable Waters in Washington State on the Streams, Rivers, and Tidal Waters page of the Corps Permit Guidebook – to see if a stream is a Section 10 navigable water according to the Corps.
- Corps’ Section 408 website – to determine if there is a Corps project in the project area and to apply for a Section 408 permission.
For Section 404 or 10 waters, use the Corps' 2021 NWP Summary Chart (PDF 518KB) to determine if the work can be verified under a Nationwide Permit (NWP). Most WSDOT projects fit under NWPs:
Consult the Corps Seattle District User Guide for the terms and conditions for each NWP above to make sure that the work:
- Fits the approved activities for the NWP.
- Meets all the National General Conditions.
- Meets all the Regional Conditions.
If the work cannot be permitted under a NWP, you will need to apply for an Individual Permit from the Corps during final design. Prepare a Section 404(b)(1) analysis during preliminary design as part of the permit application. Use the 404(b)(1) template (DOCX 56KB).
Use the Stormwater & water quality webpage to determine the Section 401 Water Quality Certification needs.
US Coast Guard (USCG) – Get a Navigability Determination from the USCG for work on transportation structures (culvert, buried structure, bridge, approaches, or abutments) over water:
- For bridge work - look up the bridge in our internal Bridge Engineering Information System (BEISt). If you do not see a navigability determination from the USCG in the structure details, contact Glenn Waldron, Glenn.Waldron@wsdot.wa.gov, Bridge Office.
- For culvert work - look up the culvert in our internal Fish Passage Site Management System. If you do not see a navigability determination from the USCG in the attachments for your site, contact the Multi-Agency Permit Program (MAPP) Coordinator in the Environmental Services Office at MAPP@wsdot.wa.gov .
Keep a copy of the navigability determination letter from the USCG with your other work records. Note the date of the letter in your environmental document. Contact Glenn Waldron, Glenn.Waldron@wsdot.wa.gov, for next steps if the letter indicates that the waterbody is navigable and that a permit or additional coordination is needed. If you need a bridge permit, use the Stormwater & water quality webpage to determine the Section 401 Water Quality Certification needs.
State regulated waters
If the water is not federally regulated by the Corps under Section 404 or Section 10, Ecology has jurisdiction as a water of the state. If you are not sure if Ecology would regulate the wetland or other water, contact the MAPP at MAPP@wsdot.wa.gov.
If your project will work in non-federally regulated waters, you will need to apply for an Administrative Order (AO) from Ecology during final design. To apply for an AO, contact the MAPP at MAPP@wsdot.wa.gov, after you complete your wetland delineation.
Coastal zones
If the project is in one of the 15 coastal counties and requires one of the federal licenses or permits listed for Washington State on the National Oceanic & Atmospheric Administration’s State Federal Consistency list website, you will need a Coastal Zone Management (CZM) Act Consistency Determination in final design.
If the work only needs a Section 404 Nationwide Permit, check the Regional Conditions for Seattle District (PDF 1.5MB) or the NWP terms and conditions to see if you need to apply for CZM review or if it’s programmatically covered.
Shorelines
Determine if your work is in an area that triggers a Shoreline Permit:
- Within 200 feet of a shoreline of statewide significance – Check the local agency map of Shoreline areas or our internal GIS Workbench.
- Listed under a local shoreline master plan or ordinance - Check the local agency plans and codes.
If your project qualifies for a Fish Habitat Enhancement (FHEP) Hydraulic Project Approval (HPA), do not apply for a shoreline permit or approval. If your fish passage project does not qualify for an FHEP HPA, you do not need a Shoreline Substantial Development Permit but you may need one of the other permits and approvals listed below. Use the Fish webpage to determine if your project qualifies for an FHEP HPA.
The optional shoreline process under RCW 90.58.355(3) allows WSDOT to perform certain maintenance, repair, safety, and replacement work without applying for a shoreline permit or approval. Check RCW 90.58.356 to determine if your project meets the criteria for this process. If the project does not require a permit and will cost more than $1 million to plan and design, send written notification of the project prior to construction to all:
- Agencies, federal and state, with jurisdiction in the area, including the Ecology Regional Planner.
- Agencies with facilities or services that may be impacted by the project, including utility companies, transit systems, and schools.
- Adjacent property owners within 300 feet of the shoreline jurisdiction area.
If there are many property owners or if the local agency’s permit process is complex, consider applying for a shoreline permit or approval instead.
If your project doesn’t meet the criteria for an optional shoreline process, apply for a shorelines permit or approval during final design. Check the local agency’s shoreline management program (SMP) and codes to determine which type of Shoreline Permit you may need:
- Substantial Development Permit – work is consistent with the local agency’s shoreline master program (SMP).
- Conditional Use Permit – proposed work is listed as a conditional use or is not addressed in the SMP. Ecology must review and approve all shoreline conditional use permits.
- Variance – Work doesn’t fit the development regulations in the SMP. Ecology must review and approve all variances.
- Letter of exemption – proposed work within shoreline jurisdiction that qualifies for exemptions under WAC 173-27-040 or the local Shoreline Master Program that does not fit under the optional shoreline process.
Bundle fish passage projects
You can bundle fish passage projects together for permit submittal if it increases efficiency for WSDOT. Bundling no longer speeds permit timelines once the application is submitted to the Corps. The Corps will assign a project number to each site in the bundle. Each site will be considered a separate project. Writing one application form (PCN) is more efficient if all the sites meet all the following criteria:
- They are on the same creek, are tributaries on the same creek, or are nearby creeks feeding the same river.
- They are the same WRIA and/or the same watershed.
- They have similar site or construction conditions.
- They meet stream simulation/bridge criteria design.
- They are designed and ready for permitting application at the same time.
- They are not politically sensitive, very complex or include an unusual or overly complex site or construction conditions.
Always submit an Ecology Pre-Filing Meeting Request form, found on Ecology's Publications and Forms webpage, 30 days before the bundle submission in case sites within the bundle require an individual Water Quality Certification (WQC). You will need to submit a separate WQC form for each site within the bundle that requires an individual WQC.
If you think your projects qualify for bundling, you must coordinate with the permitting liaisons at ESOPermittingLiaisons@wsdot.wa.gov during preliminary design.
Research compensatory mitigation options
If unavoidable impacts will occur, consider compensatory mitigation options in this order:
1. WSDOT mitigation credits - Determine if the project is within the service area of a WSDOT-owned mitigation bank, advance compensatory mitigation site (compensation site), or a nearby concurrent compensation site with excess credit. Find our mitigation bank service areas on our internal GIS Workbench. Contact a headquarters or region specialist to determine if credits are available and appropriate for the potential project impacts.
2. Third-party mitigation credits - Determine if the project is in a third-party mitigation bank or in-lieu fee service area. Refer to Ecology’s Wetland mitigation banking webpage for availability of third-party mitigation bank or in-lieu fee programs.
Contact the bank or in-lieu fee sponsor directly to determine available credits. See the bank or in-lieu fee sponsor website for details related to requirements for credit use. Wait until permits have been approved before you purchase credits.
3. Create a new WSDOT compensatory mitigation site - Design an advance or concurrent compensatory mitigation site. See Ecology’s Wetland mitigation resources webpage for guidance on mitigation sequencing and site selection. See the 2012 Interagency Regulatory Guide: Advance Permittee-Responsible Mitigation on Ecology's webpage for how to develop an advance compensatory mitigation site. To construct a new compensatory mitigation site concurrently with the project, initiate your site selection process after you identify preliminary compensatory mitigation requirements in preliminary design.
Coordinate with liaisons
You may coordinate with the Corps and Ecology Liaisons if you need help scoping the permitting needs. For example, to support Planning and Environmental Linkage studies, if you aren’t sure if the work fits a NWP, or there aren’t mitigation options in your project area and you intend to construct a new compensation site. Find instructions for how to coordinate with the liaisons on the preliminary design tab.
Follow these steps during the preliminary design phase of your project:
- Document wetlands
- Document streams & tidal waters
- Evaluate ditches
- Document buffers
- Write the Wetland & Stream Assessment Report
- Assume all waters are jurisdictional
- Document impacts
- Prepare a Section 404(b)(1) alternatives analysis
- Write the Mitigation Plan
- Request a pre-application coordination meeting
- Coordinate with the Multi-Agency Permitting Program team on design-build projects
Document wetlands
If you will hire a consultant to do the assessment, use the Generic Scope of Work for Delineation (DOCX 51KB) to build the wetland and stream delineation and assessment section in your consultant contract.
Review the project information you collected from the reconnaissance survey during scoping.
Use the Wetland and Stream Assessment Report (WSAR) tools, templates, & links to perform field work and prepare the report.
Coordinate with your region’s survey crew following field work. Provide a sketch map of all identified waters. Coordinate with the Project Engineer Office to develop and finalize plan sheets showing all identified waters and their buffers. Follow our Sensitive areas naming conventions (PDF 562KB) when identifying wetlands and other waters on plans and figures.
If wetlands or other waters are present in the project, follow the Corp’s Components of a Complete Wetland Delineation Report (PDF 124KB). Use the tools on the Tools, templates & links tab to delineate, rate and perform a functions assessment for all potentially impacted wetlands in the project study area. This includes wetlands occurring both below and above the Ordinary High Water Mark (OHWM). See Q&A - Delineating wetlands on or near road prisms (PDF 233KB) for answers to frequently asked delineation questions.
For fish passage projects, document the functions and explain the ecological benefits of the project in the Section 404 permit application.
For most projects, use the Wetland Functions Characterization Tool for Linear Projects (PDF 96KB) (BPJ tool) to perform a function assessment of each wetland that will potentially be impacted. Use Wetland Functions Characterization Tool for Linear Projects ArcGIS Survey 123 Field Data Form Manual (PDF 243KB) to fill out the BPJ Tool field data form electronically using ArcGIS Survey 123.
Use the Credit/Debit method described on the Ecology Credits & debits for wetland mitigation website for in-lieu fee mitigation proposals on projects with minimal wetlands. Applying the Credit/Debit method to projects with more than a few wetlands is challenging, so the BPJ tool is preferable for most WSDOT projects.
For fish passage projects, don't perform functions assessment unless project specific factors determine it is a benefit. Instead, provide a narrative in the permit application form to show how the fish passage project provides overall aquatic habitat benefit. Explain how there is no net loss of aquatic functions and area. Provide enough rationale to support the determination that the ecological benefits from the fish passage project outweighs the potential aquatic losses.
Document streams & tidal waters
You will need:
For non-tidal streams and other waters, follow the Corps' methodology for OHWM delineation in non-tidal areas established in the Corps Regulatory Guidance Letter 05-05 (PDF 51.8KB). In addition, use the following region-specific resources:
For tidal water, delineate the HTL as directed by the Seattle District of the Corps Special Public Notice dated February 21, 2020 (PDF 158KB). Tidal water includes tidally influenced freshwater or brackish systems like river mouths.
Review the Corps Electronic Permit Guidebook - Streams, Rivers, and Tidal Waters and our HTL Delineation Methods and WSDOT recommendations presentation (PDF 8.73MB) for additional information.
Use one of the following three methods to establish HTL:
Use the HTL calculator (XLSX 174KB) and Calculate Mean Highest Predicted Tide (PDF 583KB) help document to calculate mean HPT.
Include Mean High Water elevation on plan sheets with the HTL, to indicate the Corp's Section 10 limit of jurisdiction and Ecology's jurisdiction. WSDOT staff, coordinate with your Corps liaisons. External partners, coordinate with your WSDOT project contact prior to submitting your permit application for HTL delineations.
Evaluate ditches
Choose one to several, safe to access, representative ditch sections depending on the size of the project study area. Record width of the ditch between the OHWM on each bank. Ask the survey crew to survey all ditch bottoms in your project.
For sections of ditches meeting WOTUS wetland criteria:
- Document these wetland ditches in the wetland section of the Wetland and Stream Assessment Report (WSAR).
- Survey the ditch area and show feature(s) on plan sheets with a wetland boundary.
For ditches carrying streams/tributaries meeting WOTUS criteria:
- Document these channelized streams in the stream section of the WSAR.
- Survey the ditch area and show feature(s) on plan sheets with an OHWM or HTL boundary.
For ditches not carrying a jurisdictional wetland or stream, just show a surveyed ditch centerline on the plan sheets.
Don’t document ditches in the WSAR or in a separate ditch memo. If the project may impact ditches that have jurisdictional waters in them, document proposed area of impacts (not volume) in the permit application and drawings. If submitting a Joint Aquatic Resources Permit Application (JARPA), provide a narrative of proposed impacts in the wetland section or stream section after describing all other WOTUS tributaries, as applicable. Use a line break to separate the two. Provide call outs and/or tables on JARPA drawings quantifying the area of impacted ditch sections. Use ditch width measurements collected during the field assessment. Include latitude and longitude for the center point of each impacted ditch section.
Document buffers
Document buffers on plans and permit application drawings. Follow How to document buffers for wetland & other waters (PDF 338KB).
Write the Wetland & Stream Assessment Report
Use our Wetland & Stream Assessment Report template (DOC 110KB) (updated 11/2024) to document the findings of your assessment. See example reports:
Avoid discussing jurisdiction or impacts in the WSAR. Reports are valid for five years from the date of field work. If the project is delayed, review field work and update the WSAR or prepare a report addendum.
Use Wetland and Stream Assessment Report Review Tips (PDF 170KB) to help review WSARs and make sure they are complete.
Assume all waters are jurisdictional
For most projects, assume both the Corps and Ecology have jurisdiction over all waters to expedite project permitting. The Corps will use the permit application documents during final design to make a jurisdictional determination.
If you have a unique project where it would be critical to show that the waters are not federally regulated and your project can tolerate a potential six month timeline to obtain a Corps Approved Jurisdictional Determination (AJD), contact the MAPP manager at MAPP@wsdot.wa.gov to discuss your project. If a Corps AJD is required, use the Corps’ Regulatory Guidance Letter (RGL) 16-01: Jurisdictional Determinations (PDF 66KB). With the form in the RGL, submit the following documents to the liaisons at ESOPermittingLiaisons@wsdot.wa.gov:
- Drawings showing the location of waters in the project area and the relationship between ditches, streams, wetlands, and traditional navigable waters.
- The WSAR with all appendices.
Document impacts
Compare the surveyed wetland boundaries from the WSAR to proposed impact areas within the project area. Use the Common types of work and their impacts (PDF 185KB) for help determining what type of impact your proposed work will have on wetlands and streams.
Document potential impacts to wetlands and other waters and how they will be mitigated in the National Environmental Policy Act (NEPA) document. Use the Wetland Discipline Report (PDF 49KB) checklist if needed. If impacts to wetlands and other waters will be completely avoided, this documentation during NEPA is all you need.
Prepare a Section 404(b)(1) alternatives analysis
If you determined during scoping that you will need an Individual Section 404 permit, prepare a Section 404(b)(1) alternatives analysis as part of the NEPA document or as a separate report. Use the Corps Alternatives analysis framework (PDF 151KB) and the AASHTO Practitioners Handbook 14: Applying the Section 404(b)(1) Guidelines in Transportation Project Decision-Making website to prepare the analysis. Put the required information into the NEPA document or into a separate report with our Section 404(b)(1) alternatives analysis template (DOCX 57KB). Ask the Permitting liaisons to review the analysis before you finalize it.
Write the Mitigation Plan
If there will be unavoidable impacts, follow the Corp’s Components of a mitigation plan (PDF 68KB) and Ecology’s Wetland Mitigation in Washington State: Part 2 – Developing Mitigation Plans (Joint Guidance) for Mitigation Plan requirements. Use our Mitigation Plan template (DOCX 119KB) that has comments with further instruction. Contact headquarters technical specialists to help review your Conceptual and Draft Mitigation Plan.
If you will purchase or use existing credits, write a Credit Use Plan and append it to the Mitigation Plan. See Washington State Department of Ecology's (Ecology) Wetland mitigation banking webpage for guidance on contents of Bank Credit Use Plans.
The Credit Use Plan should include:
- Project description
- Aquatic resources impacts description (including acreage, function, and reference to the WSAR)
- Avoidance and minimization measures
- Description of how the compensatory mitigation option was determined
- Description of how the compensatory mitigation option provides appropriate compensation for impacted acreage and function of aquatic resources
- Ledger showing debits and remaining credits
If developing a new compensation site, use Ecology’s Selecting Wetland Mitigation Sites Using a Watershed Approach (Western Washington [PDF 1MB]) (Eastern Washington [PDF 2MB]) to select a site. Use Ecology’s 2012 Interagency Regulatory Guide: Advance Permittee-Responsible Mitigation (PDF 368KB) to determine when the agencies will consider a new site advance mitigation. Initiate property acquisition. Conduct on-site vegetation, soil, and hydrological surveys. Document wetlands or other waters currently on the site in a WSAR. Use Writing Performance Standards for Wetland Mitigation (PDF 216KB) to help draft performance standards.
Determine how to protect the site in perpetuity. Consider opportunities to develop partnerships with other natural resource management entities or local jurisdictions. If possible, find willing partners we can transfer the compensation site to for long-term management.
If the site design for a new concurrent compensation site includes more wetland area than needed for project compensation, propose that the excess be available for use by other projects. Clearly state in the Mitigation Plan that any additional credit approved by the permitting agencies will be available for later use.
Request a pre-application coordination meeting
Pre-application coordination with WSDOT's MAPP team may occur when the project engineer or regional/modal environmental coordinator or biologist cannot answer complex questions with our web site and the Environmental Manual.
Consider having a pre-application meeting with the MAPP team when a project:
- Has unique work or construction methodology and you aren’t sure of the types of impacts it will have.
- Involves multiple partners (like a tribe) or stakeholders who have concerns that will not be resolved before the application is submitted.
- Doesn’t have a Federal Highways Administration nexus and the Corps is the federal lead.
- Is a bundle of multiple fish passage projects.
- The Mitigation Plan is not consistent with the Joint Guidance.
Discuss project questions with the Corps and Ecology liaisons at the MAPP team meetings. The meetings occur every Monday from 9:30am to 10:30am. To get on the agenda for a Monday meeting or to schedule a separate pre-application meeting, email the Multi-Agency Permit Program Coordinator, at MAPP@wsdot.wa.gov.
Send the following information to the MAPP coordinator one week before the pre-application meeting:
- List of questions you have for the liaisons
- Project description
- Draft plan sheets
- WSAR or other delineation documents that show the location and classification of wetlands to be impacted
- Estimated impacts for the whole project, each wetland, and total loss of waters
- Ratings of wetlands that may be impacted
- Which NWP you think the work can be covered under
Other information you may end to help the liaisons understand the project includes:
- Site photos or drone footage
- Draft mitigation plan
- Draft JARPA form
- Topographical maps
- Timeline or summary of partner and stakeholder coordination
- Anything you think will help the liaisons better understand the project scope, impacts, or mitigation proposal
Coordinate with the Multi-Agency Permitting Program team on design-build projects
To find more information on design build, see the Design-build webpage.
Prior to requests for proposal
Prior to requests for proposal, you usually will only have general or incomplete design information. Use the webpages during scoping to answer your questions and make a preliminary scope of permitting needs for the project. Contractors should use the webpages to determine staffing needs and develop statements of qualifications. Direct any questions you cannot answer to the Project Engineer.
During procurement
You will have more design information and may have more design-specific questions. Use the webpages to answer your questions. Discuss your questions with the Project Engineer anytime there may be an issue or concern regarding contract requirements. If you still have unanswered questions, schedule a pre-application meeting with the MAPP coordinator.
After apparent best value determination
Once a contractor is chosen, the design will become more specific. If the project has an assigned liaison, ask them your questions directly. If not, you may need a pre-application meeting. See the Pre-application coordination section above.
The contractor should still go through the project engineer and environmental coordinator before contacting the liaisons. The chosen contractor may contact the liaisons directly with questions only if they cc the WSDOT environmental coordinator and the MAPP coordinator.
Follow these steps during the final design phase of your project:
- Apply for Section 404/Section 10 permits, Section 401 & Administrative Orders
- Apply for a Coastal Zone Management Act Consistency Determination
- Apply for a Shoreline permit or approval
- Finalize the Mitigation Plan
- Purchase third-party mitigation credits
- Modify permits
Apply for Section 404/Section 10 permits, Section 401 & Administrative Orders
See the Application documents matrix (PDF 84KB) to find out what documents to submit with your application.
Please note that if your project requires an Endangered Species Act Formal Consultation and the Corps is the Federal Lead, you will need to submit a "federally complete application" at the time of consultation request. Please visit the Endangered Species Act and Essential Fish Habitat page and the "submit the permit applications" section below for more information or contact the MAPP Coordinator.
Determine if an application is needed for Nationwide Permits
If the work fits a Nationwide Permit (NWP), check the National, Regional, and NWP-specific conditions to determine if you need to submit an application. Some projects may be covered under the NWPs without an application to the Corps. If no application is needed, document the coverage under the NWPs in Non-notifying NWP memo to file (DOCX 55KB).
Prepare the application
Application form
Use one of the following application forms depending on the type of work and type of permit coverage needed:
Supplemental information
Submit the following information for a complete application.
- Wetland assessment report including data forms and ratings
- Documentation that the work complies with other federal laws, including Section 106 of the National Historic Preservation Act (consultation must be complete for the Corps to issue a permit decision) and Endangered Species Act (ESA) (consultation must be complete for the Corps to issue a permit decision if they are the federal lead agency)
- Mitigation plan - if greater than 1/10th acre of permanent wetland loss or greater than 3/100ths of an acre of streambed loss.
- Restoration plan – Show how impacted areas will be revegetated.
- Color photos of pre-project condition showing the Water of the US and Shoreline condition- This requirement is met if there are photos in the assessment report or mitigation plan. Additional photos assist the liaisons' understanding of site conditions and facilitate project review.
For NWP coverage, also submit information required by Regional General Conditions. Please note that you may be required to apply for Individual Water Quality Certification coverage. See the Stormwater and water quality webpage for more information.
For Individual Permits, also submit the Section 404(b)(1) alternatives analysis from preliminary design and the required CZMA documents.
For Administrative Orders, also submit the erosion and stormwater control plans. See the Stormwater & water quality webpage for instructions on how to prepare Erosion and Sediment Control Plan (TESC), Stormwater Pollution Prevention Plan (SWPPP), and Water Quality Monitoring and Protection Plans during final design.
Tribal summary
With the application for NWP coverage or an Individual Permit, submit a chronological summary of all the tribal coordination efforts, which tribes were consulted, issues that were raised, resolution of issues, and approvals of the design by the tribes. The Corps doesn’t require this information, but it may help you get through permitting quicker.
Drawings
All application drawings must meet the requirements on the Corps’ Drawing Checklist (PDF 43KB). Find sample drawings for different types of work on the Corps' Electronic Permit Guidebook - Samples & Drawing Checklist. Ensure that the information provided in your drawings matches the information throughout your application materials.
Drawings should clearly show:
- Existing conditions
- Location of waters of the US and the State and their buffers
- Proposed work details (area, depths, quantities, and material types) - Include information on tree removal through AutoCAD or by providing additional information. Although not required, it facilitates a better understanding of the work and site conditions for review.
- Impacts (permanent and temporary) from the proposed work
Use the Environmental Permit Application Drawing Template (PDF 613KB) for recommended title blocks, colors, symbols, hatch patterns, fonts, and page layouts. In the MicroStation WSDOT menu, use the search function to find the permit application or Environmental Permit elements.
Submit the permit applications
Before you submit an application, you must perform a Quality Control check. Ask a coworker or supervisor who is not familiar with the project to review the application for completeness and clarity. Thorough quality controls have been shown to greatly reduce permit issuance times.
Follow the steps below to format electronic application documents:
- If you have already been assigned a Corps reference number, put the number in the subject and body of the submittal email and on all application documents. If you do not have a reference number, leave a space to add one in the future.
- Convert all documents to PDFs.
- Submit each application document as a separate file. Do not combine documents into a single large file.
- Reduce the file sizes as much as possible.
- Name each file using this format: YYYYMMDD-DocumentType.pdf. Use the document submittal date and the “Document Type” acronym from the JARPA and supplemental documents matrix (PDF 52KB). Use the date you submit the application at the beginning of the file name.
Send 404/10/401 applications in an email to the Corps at NWS-PermitApp@usace.army.mil, and Ecology at ecyrefedpermits@ecy.wa.gov. Carbon copy the MAPP team at ESOpermittingliaisons@wsdot.wa.gov and program management staff, and either:
- Attach documents to the email – The Corps can receive emails with up to 40 mb of attachments. Send multiple emails if the attachments are larger than the limit and include the number of emails in the subject line. Example: NWS-1234-5278 Project Name application (1 of 3).
- Post documents to ftp sites – Request a link to the Corps ftp site from the Corps application email address. The Corps will send you a single-use link to access their ftp site. Post the application documents by following the instructions on the site.
For an individual water quality certification, you must submit a Pre-Filing Meeting Request form, found on Ecology's Publications and Forms webpage, 30 days before submitting the WQC application. You must include a 401 request in the WQC application submittal.
For administrative orders and individual water quality certifications that were not combined with a Corps application, send the application documents in an email to ecyrefedpermits@ecy.wa.gov, cc’ing ESOPermittingliaisons@wsdot.wa.gov and program management staff, and either:
- Attach documents to the email – Ecology can receive emails with up to 30 mb of attachments. If the attachments are more than 30 mb, follow the ftp instructions below.
- Post documents to ftp sites – In the body of the email, include a link to the WSDOT ftp website folder where the documents are located. Attach the Joint Aquatic Resource Permit Application (JARPA) directly to the email.
Apply for a Coastal Zone Management Act Consistency Determination
If the project needs a listed federal permit or license and is not programmatically covered by the NWP determination, email the Federal Consistency Certification form for activities which require federal approval (PDF 198KB) as part of the Section 404/10 Permit application or to the USCG for a Section 9 Bridge Permit. The Corps needs the form before they can issue the public notice for an Individual Permit. Please note that this includes Water Quality Certifications that may be required under reverification of section 404 permits. For more information on Individual Water Quality Certifications, see the Stormwater and water quality webpage.
Apply for a Shoreline permit or approval
To apply for a shoreline permit or approval, contact the shoreline planner at the city or county for direction on how to get a shoreline permit. Determine whether the local agency requires a JARPA or using their own permit application.
Finalize the Mitigation Plan
Before you finalize the plan, get written conditional approval of the Draft Mitigation Plan from the permitting agencies. Prepare the final compensatory mitigation site design for contract during the design phase with development of the final plans, specifications, and estimates.
If you are developing a new compensatory mitigation site (compensation site), submit a Draft Long-Term Management (LTM) Plan to the Corps and Ecology. Incorporate the LTM Plan as an addendum to the approved Mitigation Plan or as a separate memorandum. The agencies must approve the LTM plan before the end of the compensation site monitoring period.
Purchase third-party mitigation credits
If purchasing third-party mitigation credits, purchase after the permitting agencies approve the Credit Use Plan and the permit is verified. If there’s more than one bank, continue with a competitive process or document a formal justification as to why you won’t. If there’s only one bank, pursue a sole source of contract. Complete a formal sole source justification. Post all credit purchases on The Department of Enterprise Services, Washington Electronic Business Solutions as required.
Work with a procurement professional or contracting officer to create a contract between WSDOT and the bank sponsor. Use the standard form contract. Contact your contracting officer if you need assistance.
Obtain and pay an invoice from the bank sponsor. Use the appropriate contract number and object code JA11 on the payment document. Then submit purchase documentation to the regulatory agencies.
Permit Reverification or Modification
Design changes sometimes occur after a permit has been issued. These changes may require either a reverification to ensure the project still fits under the verified NWP or a modification if an Individual permit.
If you need to reverify your project, please use the "Reverifications/Modifications impact tables (PDF 186KB)" as an attachment to your request.
If your design or impacts change after you receive permits, contact the Corps and Ecology for more information. Reverification requests should be sent to ESOPermittingLiaisons@wsdot.wa.gov.
- Training
- Wetland delineation tools
- Wetland rating forms
- Wetland functions characterization tool
- Report templates
- Corps permit resources
- Permit applications
- Other permits
- Track & manage commitments
- Wetland Monitoring Reports
Training
Environmental Manual Chapter 431: Wetlands (PDF 223KB) - Become familiar with policies and our process for protecting wetlands, streams, and other aquatic resources.
Wetlands webinars (FTP server) - Find webinars on wetlands and other waters technical topics.
WSDOT Clean Water Act Section 404/401 Permitting video (YouTube)
Poisonous plants of Washington State (PDF 6.5MB) and e-learning training - Avoid poisonous and harmful plants when working in the field.
Wetland delineation tools
Corps of Engineers Wetlands Delineation Manual (PDF 1.3MB) - Follow when delineating wetlands.
Corps Regional Supplements to the Corps of Engineers Wetland Delineation Manual - Use the Corps Excel automated data sheets found under "General Information" that are available for each regional supplement.
Vegetation
Corp’s National Wetland Plant List - Download the most recent plant list.
Auto-text macro for Microsoft Word (FTP server) - Inserts information when you enter plant codes, including scientific name, common name, and WIS.
Soils
NRCS Field Indicators of Hydric Soils - Determine presence of hydric soil indicators.
NRCS Field Book for Describing and Sampling Soils - Key descriptors, conventions, and concepts from soil science and geomorphology.
NRCS Web Soil Survey - Soil data and maps for your project area.
NRCS Official Soil Series Descriptions - Reference all existing soil series descriptions applicable to the mapped soils in the project.
NRCS State Soil Data Access Hydric Soils List - Map units in the US with either a major or minor component that is at least partially hydric.
Hydrology
Corps Antecedent Precipitation Tool, Version 2.0
How to Determine if Observed Precipitation is “Normal” for a WSDOT Delineation Report (PDF 1.4MB)
NRCS Field Office Technical Guide - Current and historic precipitation data.
United State Geological Survey Current Water Data for Washington – Current and historic stream data.
Wetland rating forms
Ecology Wetland Rating System – This page has instructions for accessing Ecology's Washington Tool for Online Rating along with the most up-to-date rating manuals.
Western Washington forms (Washington State Department of Transportation (WSDOT) adapted and automated):
Eastern Washington forms (WSDOT adapted and automated):
Wetland Functions Characterization Tool
Wetland Functions Characterization Tool for Linear Projects (PDF 96KB) (BPJ tool) - Functions assessment of potentially impacted wetlands.
Wetland Functions Characterization Tool for Linear Projects ArcGIS Survey123 Field Data Form Manual (PDF 243KB) - Fill out the BPJ Tool Field Data Form electronically using ArcGIS Survey123.
Report templates
Wetland & Stream Assessment Report template (DOC 110KB) (updated 11/2024)
Mitigation Plan template (DOCX 119KB)
Corps permit resources
US Army Corps of Engineers Electronic Permit Guidebook - Information on Corps regulatory jurisdiction, delineating federally jurisdictional waters, evaluating impacts, applying for permits, and mitigating for impacts.
Corps Nationwide Permits webpage with the 2021 Nationwide Permits User Guide- Guidance on using the Nationwide Permits, including details on each permit, national and regional general conditions, Section 401 general and permit specific conditions, CZM consistency decisions and more.
Corps Regulatory Guidance Letters webpage - Find Regulatory Guidance Letters with Corps how-to guidance.
Coastal Zone Management Consistency Certification (PDF 198KB)
Section 404 permit predecessors diagram (PDF 229KB) – See what other permits you will need to have in-hand before the Corps can issue a permit decision.
Regulatory Guidance Letter (RGL) 16-01: Jurisdictional Determinations (PDF 66KB) – to apply for an Approved Jurisdictional Determination.
Regional Conditions for Seattle District (PDF 1.5MB) – For Regional General Conditions and NWP-Specific conditions for the Seattle District of the Corps.
Nationwide permit terms and conditions:
Permit applications
Non-notifying NWP memo to file (DOCX 55KB) – To document permit coverage when a Pre-construction Notification to the Corps is not required.
Application documents matrix (PDF 22KB) - What documents to submit with your application.
Fish Passage PCN (DOCX 105KB) – To apply for NWP coverage for fish passage projects.
Maintenance PCN (DOCX 58KB) – To apply for NWP coverage for small maintenance projects.
Joint Aquatic Resources Permit Application (JARPA) Form website – To apply for NWPs for all projects that are not fish passage or maintenance.
NWP cover letter template (DOC 22KB)
NWP Cover letter example (PDF 33KB)
Reverification Stream and Wetland Impact Tables (PDF 186KB)
Application drawings
Corps Drawing Checklist (PDF 43KB)
Corps Electronic Permit Guidebook - Samples & Drawing Checklist
Application drawing patterns (PDF 1,281KB)
Other permits
Corps Section 408 website – To determine if the project would impact a Corps Civil Works project and what to do if it does.
US Coast Guard Bridge Permit website
National Oceanic & Atmospheric Administration’s State Federal Consistency list website – For federal guidance on CZMA.
Ecology Coastal zone management federal consistency review website – For state guidance on CZMA.
Ecology Shoreline & coastal management website – For guidance on Shoreline Permits.
Ecology Publications & Forms webpage - Prefiling Meeting Request for Clean Water Act Section 401 Water Quality Certification - To apply for Ecology 401 Individual Water Quality Certification. Must be submitted 30 days before Water Quality Certification application submittal.
Track & manage commitments
Environmental Manual Chapter 490: Tracking environmental commitments (PDF 208KB) - During design in our Environmental Manual – To track commitments.
Environmental Manual Chapter 590: Incorporating environmental commitments into contracts (PDF 434KB) –To manage commitments.
Commitment tracking system (CTS) web application - track and manage environmental commitments. Find instructions on how to use CTS on the CTS help menu.
2021 NWPs – Standard commitments crosswalk (PDF 653KB) – Table of commitments, how they are listed in CTS, and how they are covered in contract Standard Specifications and Special Provisions.
Wetland Monitoring Reports
Our Wetland Monitoring Reports FTP server hosts five types of reports for compliance with permits and other reporting requirements:
- Wetland monitoring reports - full-length reports that discuss the development of individual wetland compensation sites for federal, state and local permit compliance. The permits require quantitative wetland monitoring reports for the years specified in the permit document.
- Stream monitoring reports - full-length reports for stream compensation sites.
- Mitigation bank monitoring reports - full-length reports that discuss the development of mitigation banks for compliance with the Mitigation Bank Instrument (MBI). The MBI requires quantitative bank monitoring reports for specified years.
- Letter reports - short reports when a full-length report is not required. These reports are typically qualitative.
- Hydraulic project approval (HPA) monitoring reports - letter-format reports for compliance with HPA permits from the Washington State Department of Fish and Wildlife.
Wetlands Program Technical Specialists
Kristen Andrews
Wetlands Program Manager
Kristen.Andrews@wsdot.wa.gov
For wetland assessment questions contact
Jennie Husby
Wetland Assessment Lead
Jennie.Husby@wsdot.wa.gov
For mitigation and mitigation bank questions contact
Evan Dulin
Mitigation Lead
Evan.Dulin@wsdot.wa.gov
For compensatory mitigation site monitoring questions contact
Sean Patrick
Monitoring Manager
Sean.Patrick@wsdot.wa.gov
Region Specialists
Cindy Volyn
Environmental Program Manager
North Central Region Environmental Services
Cindy.Lysne@wsdot.wa.gov
Dan Corlett
Roadside & Environmental Restoration Manager
Southwest Region Environmental Services
Dan.Corlett@wsdot.wa.gov
Dave Molenaar
Biology Program Manager
Olympic Region Environmental & Hydraulics
David.Molenaar@wsdot.wa.gov
Glen Mejia
Biologist Lead
Northwest Region Environmental Services
Glen.Mejia@wsdot.wa.gov
Mark Norman
Biology Program Manager
South Central Region Environmental Services
Mark.Norman@wsdot.wa.gov
Carson Welch
Environmental Program Manager
Eastern Region Environmental Services
Carson.Welch@wsdot.wa.gov
Multi-Agency Permit Program (Section 404/10 & Administrative Orders)
Once a liaison is assigned to your project, coordinate with that liaison directly to get permit-specific questions answered. Find additional contact information for the liaisons in the WSDOT Global Address List in MS Outlook.
Contractors should go through the WSDOT project engineer and environmental coordinator before contacting the liaisons. Once a project has an assigned liaison, contractors may contact the liaisons directly with questions while cc’ing the WSDOT environmental coordinator and the MAPP coordinator.
Multi-Agency Permit Program Manager and Coordinator
MAPP@wsdot.wa.gov
404/10/401 Permit Lead - MAPP@wsdot.wa.gov
HPA Lead - Jennifer Riedmayer, HPAPermitLead@wsdot.wa.gov
Permitting Liaisons
All liaisons - ESOPermittingliaisons@WSDOT.WA.GOV (also includes MAPP Coordinator and Manager)
Corps Liaisons
Ecology Liaisons
Shoreline Permits
Find contact information for the local agency planners on Ecology’s Shoreline management contacts website.
For help with Shoreline permits and approvals, contact:
Jennifer Riedmayer
Jennifer.Riedmayer@wsdot.wa.gov
Coastal Zone Management Act (CZMA)
For help with a project in review, contact your Ecology Liaison. For policy or procedural information on CZMA, contact MAPP@wsdot.wa.gov.
US Coast Guard Bridge Permit
For culvert navigability determinations, contact:
Multi-Agency Permit Program Coordinator
MAPP@wsdot.wa.gov
For bridge navigability determinations and help getting a bridge permit, contact:
Glenn Waldron
US Coast Guard Liaison & structures site data
WSDOT Bridge & Structures Office Glenn.Waldron@wsdot.wa.gov
