Printing and digitization services

WSDOT's Printing and Digitization Services (PaDS) primary responsibility is the printing and assembly of contract plans and special provisions for the scheduled construction projects. 

Our staff is very familiar with the format and content of contract plans and specials provisions; therefore, act as a quality control for WSDOT contracts. PaDS also serves as the distribution and order tracking facility for all construction project documents. In addition to contract documents, we produce legislative and budget documents, technical manuals, training and communication materials and other transportation related material in support of WSDOT’s mission.

What we offer

High-capacity scanning

• Scanning in color or black & white
• Scanning single and double sided documents
• Scanning small items such as sticky notes, photographs, business cards, etc.
• Scanning large items up to 36” wide (in color or black & white)
• Scanning at a variety of resolutions including those required to archive your files in the ECM as well as OCR (Optical Recognition Software) for easier text searching
• We accept delivery and can house multiple boxes while scanning the documents within each box
• We mail hard copies back to you, as well as forward them to wherever you want them to go
• We provide a secure site for each scanned document so only those with the appropriate permissions will have access to them. (Once the scanning job is completed, you will need to save the files to your PC as they will be deleted from our server area one week after completion)

High speed black/white copiers 

• Electronic job storage for “on demand” printing
• In-line stapling
• In-line saddle stitching
• In-line square folding

Bindery services 

• Collation
• Staple 
• 3-hole drill 
• Fold 
• Trim
• Laminate (matte or glossy finish) 
• Foam core mounting
• Shrink-wrap 
• Padding 
• Book binding (tape, coil, 3-ring binder)

Wide format black/white copier

• Digital scans and prints
• Printing on bond roll-stock up to 36" wide

Wide format color scanner/printer

• Digital scans to 36" 
• Prints up to 60" wide 
• Prints on matte or glossy paper

Place an order

• PaDS request form (DOCX 66KB)
• Price list (PDF 140KB)

How much do you charge?

PaDS operates on a cost recovery system. The rates are developed to cover all expenses and reviewed annually. The large volume of copies produced in-house allows us to offer the department a very low per copy price. For a copy of our current services and prices, please see our current price list (PDF 140KB). For a specific project price quote, please contact our office at 360-705-7840.

Is there a minimum charge?

Yes. There is a $4.50 minimum per order to cover the administrative costs of processing and billing.

How do I pay for my printing?

All WSDOT printing orders are charged directly to your work order at the end of each month. When you complete the PaDS request form (DOCX 66KB), you will need your work order, group, work op, control section (if applicable) and organization code. Outside customers establish an account and are billed once a month. PaDS cannot accept cash and does not accept credit cards.

Who can use WSDOT's PaDS?

Any WSDOT employee, or office, may request our services by completing PaDS request form (DOCX 66KB). Our services are also available to consultants and contractors working with WSDOT, and to state, city and county government offices.

What type of material won't you print?

• Non-transportation related material for WSDOT employees and offices
• Large projects that are more economical to have another vendor produce
• Projects that are an unethical use of state resources
• Any printing for the public

How long will my job take?

Each project is unique, but on average jobs are completed within one to two days, with many completed the same day. Larger, more complex jobs may require longer delivery times. Contact us to check delivery time on your individual project.

How do you set priorities?

All of our customers’ jobs and deadlines are important. We take pride in meeting our customers’ needs. Last year we averaged 98% on-time delivery to our customers. When necessary, priorities are assigned in the following order:

• highway construction project advertising documents
• legislative material
• commission and public comment material
• budget and program management documents
• scheduled training and other dated material
• engineering technical manuals

Who do I contact to schedule my project?

Please contact our office at 360-705-7840 to schedule your individual project.

Where are you located?

Printing and digitation services is located in the "B" wing on the service level of the headquarters building in Olympia.