Manage your grant

Find details and guidance on managing your public transportation grant.

We provide the following guidebooks, and resources to help your grant administrator manage your grants, and maintain good standing with the Federal Transit Administration, and WSDOT.

Grant management guidebooks


Consolidated Grant management training

Grants Management System training

Procurement resources

Procurement forms and examples below are available on request from

  • Pre-award audit checklist
  • Factory visit inspection checklist
  • Factory trip expense worksheet
  • Acceptance letter sample
  • Buy America audit report sample
  • Post-delivery Buy America and Federal Motor Vehicle Safety Standards certification
  • Post-delivery purchaser requirements certification
  • Road test form
  • Visual inspection form
  • Department of Enterprise Services purchase authorization request
  • Department of Enterprise Services purchase request form
  • Department of Enterprise Services purchase request instructions
  • Policy, plan and performance measurement templates and examples

Policy templates

Templates and examples below are available on request from your community liaison or the WSDOT project manager listed on your agreement:

  • ADA policy
  • Comment card
  • Comment/complaint policy
  • Drug and alcohol testing program policy
  • Equal employment opportunity policy
  • Ethics policy
  • Harassment prevention policy
  • Title VI policy/plan
  • Unfair competition policy
  • Volunteer driver policy
  • Disadvantaged business enterprise policy/plan
  • Cost allocation plan
  • In-kind valuation plan
  • Asset management plan
  • Vehicle maintenance plan
  • Regional Mobility Grant performance measurement
  • Performance measurement plan: template
  • Performance measurement reporting cover letter: example
  • Performance measurement plan: basic example
  • Performance measurement plan: moderate example
  • Performance measurement plan: complex example

Other forms, documents and guidance

We have more resources to manage your grant, such as information on specific grant agreements, customized reporting and invoices, and documents for grantees on an as-needed basis. For assistance, contact your community transportation planner, or the WSDOT project manager listed on your agreement.

Asset management

We provide resources and sample forms to public transportation agencies to aid in the development of their transit asset management plans.

A template for transit asset condition reporting, lifecycle analysis or inspection checklists and worksheets is available from Hiep Tran at hiep.tran@wsdot.wa.govor 360-705-7806.

Title VI tools

LEP Language App Map

The LEP Language App Map is maintained by the U.S. Department of Justice and can be used to identify limited English proficiency (LEP) populations by county.

See page 6 of the instructions to use the tool.


EJSCREEN is maintained by the Environmental Protection Agency, and can be used to identify various demographic variables, including race.

Pair the “Report Widget” feature (see instructions page 31), and the Get 2014-2018 ACS report link (see instructions page 45) to create a report of the selected area with U.S. Census Bureau American Community Survey data in PDF format.

Washington Tracking Network – Information by Location

The Washington Tracking Network’s Information by Location tool is maintained by the Washington State Department of Health, and can be used to identify populations of persons with disabilities.

Drug and alcohol compliance rules

These U.S. Department of Transportation rules apply to consolidated grants with federal funding and may be used as best practice for other transportation providers.

Substance abuse service providers

Find information on drug and alcohol compliance requirements from the Federal Transit Administration (FTA) and to learn how to make your drug and alcohol program complaint.                           

166,800 electric vehicle

registrations in Washington in 2023, up from 114,600 in 2022.

87 wetland compensation sites

actively monitored on 918 acres in 2023.

25,000 safe animal crossings

in the Snoqualmie Pass East Project area since 2014.