Highway maintenance - HATS data collection

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HATS data collection

WSDOT's maintenance staff uses the HATS system to document daily work activities in the field and provide a clearer understanding of asset conditions as well as maintenance work performed.

Performance analysis

2022

HATS data collection increases 18.6% in 2022

Maintenance technicians added 4,908 assets to the HATS inventory and completed 215,912 records of work activities in 2022. This averages to 592 HATS record entries per day, an 18.6% increase from 499 records per day in 2021.

WSDOT continues to develop and enhance HATS, a tool that documents work activities in the field with 1,500 iPads used by frontline maintenance staff each day. Since the launch of HATS in 2008 followed by a major update in 2015, the agency has developed a clearer understanding of the condition of assets in the field; along with maintenance tasks performed. The system helps WSDOT better manage the funding it receives each biennium.

Data collection shows guardrail conditions

WSDOT used its maintenance management system (HATS) to complete the guardrail assessment process and obtain a point-in-time count of damage. In 2022, WSDOT maintenance crews assessed 100% of the state's 20,034 guardrail lengths/runs and determined that 4,380 (21%) were identified as damaged and in need of repair. In 2019, maintenance crews assessed 20,090 runs of guardrail and determined that 4,656 (23%) had damage. Guardrail data was not collected in 2020 and 2021 due to COVID-19 restrictions.

2021

HATS data collection increases 3% in 2021

Maintenance technicians added 6,824 assets to the HATS inventory and completed 182,109 records of work activities in 2021. This averages to 499 HATS record entries per day, a 3% increase from 2020.

WSDOT continues to develop and enhance HATS, a tool that documents work activities in the field with 1,200 iPads used by frontline maintenance staff each day. Since the launch of HATS in 2008, and a major update in 2015, the agency has developed a clearer understanding of the condition of assets in the field, along with maintenance tasks performed. The system helps WSDOT better manage the funding it receives each biennium. In 2021, a mobile cost estimating tool was deployed in HATS.

2020

HATS data collection down 18% in 2020

Maintenance technicians added 7,606 assets to the HATS inventory and completed 176,995 records of work activities in 2020. This averages to 485 HATS record entries per day, an 18% decrease from 2019.

WSDOT continues to develop and enhance HATS, at tool that documents work activities in the field with 1,200 iPads used by frontline maintenance staff each day. The agency continues to add iPads to improve the reach of HATS. Since the launch of HATS in 2008, and a major update in 2015, the agency has developed a clearer understanding of the condition of assets in the field, along with maintenance tasks performed. The system helps WSDOT better manage the funding it receives each biennium.

2019

Data collection shows 23% guardrail have damage

WSDOT used HATS to complete the guardrail assessment process and obtain a point-in-time count of damage. In 2019, WSDOT Maintenance crews assessed 20,090 runs of guardrail and determined that 23% had various degrees of damage.

Compared to the results of the 2018 assessment, the total inventory has increased but the damage has decreased by 6%. This decrease is partially due to additional funding obtained in 2019 from the legislature to address third party damage. HATS was used to create a Geographic Information System map of the locations of the damaged guardrail runs.

HATS innovations win "Best in Washington"

In 2019, WSDOT received the "Best in Washington" award at the Washington Digital Government Summit. The award recognized WSDOT's technology modernization efforts including the cloud deployment of the agency's nationally recognized Highway Activities Tracking System (HATS).

WSDOT crews use iPads to collect data for HATS—allowing the agency to monitor real-time conditions of roadway assets and maintenance tasks being performed. The data collected is instrumental in maintenance and budget planning.

WSDOT added 17,132 assets to HATS and completed 216,472 work records in 2019—an average of 593 work record entries per day. This was a 2.7% decrease compared to 222,585 work records completed in 2018, primarily due to a streamlined approach to snow and ice control operations in 2019. This process improvement uses continuously-updated automated vehicle location data to simplify work record entries.

Another addition to HATS in 2019 was the launch of the budgeting tool application. This allows the maintenance program to manage its complex $520 million biennial budget at all levels across all maintenance activities.

2018

HATS data collection increases 22% in 2018

Maintenance technicians added 28,216 assets to the HATS inventory and completed 222,585 records of work activities in 2018. This averages to over 610 HATS record entries per day, a 22% increase from 2017.

WSDOT continues to develop and enhance HATS, a tool that documents work activities in the field with 1,200 iPads used by frontline maintenance staff each day. Since the launch of HATS in 2008, and a major update in 2015, the agency has developed a clearer understanding of the condition of assets in the field, along with maintenance tasks performed. The system helps WSDOT better manage the funding it receives each biennium.

WSDOT uses HATS to rapidly assess guardrail conditions

In 2018, WSDOT assessed the amount of damaged guardrail statewide. As of October 2018, the agency had assessed 19,495 runs (approximately 2,100 miles) of guardrail and determined that 5,708 (29%) of the runs were damaged.

WSDOT used HATS (WSDOT's maintenance management system) to process. Project managers were able to create reporting forms in HATS that were immediately sent via iPads to frontline maintenance staff, who then completed guardrail assessments and instantaneously uploaded their completed reports.

Culvert maintenance moving forward with asset management

In July 2017, WSDOT initiated an ongoing effort to perform level one inspections on all culverts by better capturing condition information. By recording level one inspection results in HATS, the agency has been able to accurately capture culvert feature locations, attributes, deficiencies, and condition assessments using good, fair, poor critical rating criteria.

WSDOT performed level one inspections on 9,336 culverts—approximately 18% of the agency's statewide culvert inventory—as of October 2018. As referenced in the WSDOT maintenance manual, level one inspections should be performed once every five years. WSDOT's goal is to inspect 20% of culverts every year, in order to ensure that each culvert is inspectedon this schedule. HATS allows the agency to track the locations of culverts that have not yet been inspected.

The statewide culvert inspection program is an important component of the agency's asset management goals and Practical Solutions. Information gained from tracking level one culvert inspections helps make strategic decisions about where and when to invest limited funds in the transportation system in order to maintain a state of good repair at the lowest practicable cost. Additionally, tracking this information may help with other issues including complying with the federal fish passage injunction and the WSDOT Municipal Stormwater Permit.

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