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Consultant Agreements & Indirect Cost Rate Information

Below are links for Local Agency Consultant Agreements. The basic agreement types are Lump Sum, Cost Plus Fixed Fee, and Negotiated Hourly Rates. All consultant agreements executed on or after 12/1/14 must use the forms below.

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Lump Sum Consultant Agreements:

This type of agreement is likely used when the scope of work (quantity and type) can be clearly defined in advance. The agreement should state the exact service to be provided within a specific time frame, and when the lump sum payment is to be made. Scope of work changes and Management Reserve Funds are not allowed with this type of payment.

Cost Plus Fixed Fee Consultant Agreements:

This type of agreement is likely used when the extent, scope, complexity, character, or duration of the work cannot be reasonably determined in advance.

Negotiated Hourly Rate Consultant Agreements:

This type of agreement is based upon specific rates of pay for each class of employee. This method requires constant and direct control of the time and class of employees used by the consultant.

Indirect Cost Rate (ICR) and Safe Harbor Information

Local Agencies must utilize a consultant’s ICR that is compliant with 48 CFR Part 31 of the Federal Acquisition Regulations (FAR), or has been approved through the Safe Harbor program. Each firm has the option of providing an ICR or qualifying for the Safe Harbor Program.

For more information on:

All requests for the Safe Harbor Program or for an ICR review must be sent to ConsultantRates@WSDOT.WA.GOV include the words “Local Programs” in the subject line of your e-mail.