Commute Trip Reduction - Employer Report and Program Description

Washington state’s Commute Trip Reduction (CTR) law requires employers to implement and report on programs that encourage alternatives to drive-alone commuting. Below, WSDOT provides employee transportation coordinators (ETCs) resources to help complete their employer report and program description.

Affected employers must submit an Employer Report and Program Description form for each of their worksites. The information is used by local jurisdictions and WSDOT to help develop and maintain effective programs.

To complete this report online, click on “Employee Transportation Coordinator” above. Enter your worksite’s CTR ID number (e.g., E12345) and the password you have been issued.

If you have any difficulties with this form, contact your local jurisdiction representative or contact WSDOT.

Frequently Asked Questions for Employer Transportation Coordinators

Q. I have a new Commute Trip Reduction program at my worksite. Do I complete the Employer Report and Program Description form by telling you what I am doing now, or what I plan to do?

A. Complete the questions on the form by describing what is happening at your worksite now. When answering the question "What changes are anticipated in the next 12 months?" describe what you plan to do.

Q. Can I skip questions that don't apply to my worksite?

A. Please complete all questions. If a particular question does not apply, make sure to answer 'no' or type in 'N/A' where appropriate.  This helps us know these questions were not accidentally skipped/missed.

Q. If I complete the web-based Employer Report and Program Description, how do I get my CEO to sign the last page?

A. We recommend that you print the complete form, then ask your CEO to review it and sign the last page. Once your CEO has signed it, you can send the last page (only) to your local jurisdiction representative.

Q. How should I complete the form if my company (and my employees) receives grant money, or matching money for a subsidy?

A. Indicate the employer's portion in the area that asks directly for a dollar amount. Indicate that your company receives grant money and the total amount an employee receives in the narrative portion of the form.

Q. How do I complete question number:

19. Total number of employees means the total number of people employed directly (i.e., not contractors or other employees working for a different company) by your organization at this work site (full-time, part-time, night-shift, etc.). If your employer pays them directly, they count as employees.

20. Total number of affected employees means employees at this worksite who meet all of the following criteria:

  • Work 35 hours or more in a week (Monday through Sunday)
  • Are scheduled to report between 6 and 9 a.m.
  • Work on two or more weekdays (Monday through Friday)
  • Work in a position intended to last at least 12 continuous months

31 and 32. In some counties, distributing a summary of your worksite's Commute Trip Reduction program and providing information about the program at new employee orientations are required. To find out if these activities are required in your jurisdiction, call your local jurisdiction contact. If these activities are required, please send a copy of your current program summary to your local jurisdiction contact when you submit your report.

42, 70, 85, 92, 96, 100 and 103. Use these areas to note any anticipated changes to a particular program element in the next 12 months. For new programs, use these areas to indicate the elements your worksite plans to implement in the next 6 months.

69. Use the space provided to describe your worksite's parking program, and to indicate if your organization does not provide any parking for employees.

73. If an employer provides the use of a subsidized bus pass to cover vanpool fares, include it here as a separate element.

80. Indicate here if your organization provides a regular transportation allowance or stipend to employees, and if it is up to employee discretion on how the allowance or stipend is used.

82. If your organization applied for and received a state grant for ridesharing or the business and occupation (B&O) tax credit during this year, please indicate "yes."

86. Use this question for regular incentives or prize drawings provided by your program, such as quarterly commuter drawings and carpool/vanpool driver incentives. If you answer "yes" to this question, please use the space provided to explain your regular incentives and/or prize drawings.

97 to 100. These items pertain to shifting employees out of the 6am to 9am commute period. These are employer-mandated changes, not flextime or compressed work weeks. Items 97-99 pertain to receiving credit for past shifts of employees. Item 100 pertains to plans to shift employees outside of the 6 - 9 am commute window within the next 12 months.

101 (a). If your program includes guaranteed or emergency rides home, answer "yes" (even if employees are not using the program).

102 (f). Indicate an internal ridematching service done on a proactive basis for your employees.

Q: While we prefer you use the online form, is there an alternative?

A: Download this Word version of the current form.

Q. Whom do you contact if you want to ask other questions?

A. If this list of frequently asked questions does not contain answers to questions you have, you can find out whom to contact in your jurisdiction here.