Rate review process

Rate submittal for review and approval process

WSDOT A&E (Architectural & Engineering) projects

Document 1: Profit fixed fee - required

WSDOT Project Manager and the Prime Consultant would negotiate and come to an agreement to complete the fixed fee calculation spreadsheet.

1. Consultant Fee Worksheet Guideline (PDF 55KB)
2. Consultant Fee Calculation Spreadsheet (XLS 45KB)

Document 2: Indirect Cost Rate (ICR) acceptance - required

If your firm already has a valid, approved ICR, proceed to Step 3.

1. Submit documentation for ICR Desk Review through WSDOT Internal Audit Office
   Indirect Cost Rate Guidance Documents
   Safe Harbor Indirect Cost Rate
2. More information can be found on WSDOT Audit website

Document 3: A&E Actuals Not to Exceed (ANTE) rate table - required

1. Actual Not To Exceed Rate Table
   ANTE Rate Table Template (XSLX 18KB)
2. Safe Harbor Approval
   Safe Harbor Office Rate Table (PDF 149KB)
   Safe Harbor Field Rate Table (PDF 149KB)

**Submit an ANTE rate table for each overhead approved

Document 4: Consultant Information form – required

1. Complete form for each consultant(s) proposed on the agreement.
   Consultant Information Form (DOCX 15KB)

Document 5: Request to add a sub form – If applicable

1. Only applicable if sub-consultant is new to an existing WSDOT Agreement or was not included in a submittal.
   Request to Add a Sub Form (DOCX 19KB)

WSDOT non A&E projects

Document 1: Non A&E Actuals Not to Exceed (ANTE) rate table - required

Non A&E ANTE Table Template (XLSX 14KB)

1. Competitive Selection: Submit the Non A&E ANTE to match the proposed billing rates from the submittal packet.
   Sole Source:
   If the Consultant already has their annual rate period approved, provide the approved all-inclusive billing rate.
   If this a new rate approval, complete the Non A&E ANTE

Document 2: Consultant Information form – required

1. Complete form for each consultant(s) proposed on the agreement.
   Consultant Information Form (DOCX 15KB)

Document 3: Request to add a Sub Form – If applicable

1. Only applicable if sub-consultant is new to an existing WSDOT Agreement or was not included in a submittal.
   Request to Add a Sub Form (DOCX 19KB)

Helpful resources

Rate Effective Date Calculator (XLS 12KB)

Direct labor billing (PDF 220KB)

Actual Not to Exceed (ANTE) table information (PDF 208KB)