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Grant Agreement - Terms and Conditions

Below you will find the Terms and Conditions of the WSDOT Aviation Airport Aid Grant Agreement.  To request a copy of the entire grant agreement, please contact Eric Johnson at 360-651-6303.

Washington Airport Aid Program Grant Agreement - Terms and Conditions

NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act, and in consideration of the (a) Public Entity's adoption and ratification of the representations and assurances contained in said project application, and its acceptance of this offer as hereinafter provided, and (b) the benefits to accrue to the State of Washington and the public from the accomplishment of the project and the operation and maintenance of the airport as herein provided, the State hereby agrees to pay as its allowable costs incurred in accomplishing the project.

The terms and conditions of this grant agreement are as follows:

    The maximum obligation of the State payable under this grant shall be (insert amount).

The Public Entity shall:

  1. Deposit in an Aviation Fund for said airport, at least (insert amount) to match the State's participation in said project.
  2. Carry out and complete the project in accordance with the plans and specifications and property map, incorporated herein, as they may be revised or modified with the approval of the state.
  3. In connection with the acquisition of real property for the project, the Public Entity shall secure at least two written appraisals by competent, experienced appraisers who are members of a recognized professional appraisal organization and shall not pay in excess of the highest appraisal without the written consent of the state except as otherwise directed by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the parties.
  4. No state funds will be paid to the Public Entity in any case until it certifies in writing that it has Aviation Funds for said airport in an amount equal to the state's participation, or the amount designated in paragraph (1) above, which deposited amount will be used solely for the purpose in question.
  5. The Public Entity agrees to hold said airport open to the flying public during the useful life of the facilities developed under this project; that no exclusive operating or use agreements shall be granted to any person, company, or corporation; that failure to abide by such agreement shall automatically obligate the immediate and full return of all State of Washington money expended in behalf of the project to the State of Washington with reasonable interest.  Further, the Public Entity agrees to keep the facility open during the useful life of the project or for a stated term of years, whichever is longer, as determined by the Aviation Division.
  6. The Public Entity will make no charge to the State or its agencies for a limited, but reasonable, amount of state agency use or for state activity in search and rescue.  And, further, RCW 47.68 is followed to best serve the public.

The allowable cost of the project shall not include any cost determined by the State to be ineligible for consideration as to allowability.

The State reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Public Entity.

This offer shall expire and the State shall not be obligated to pay any part of the costs of the project unless this agreement has been accepted by the Public Entity on such subsequent date as are prescribed in writing by the State, in the approval letter for each project.

Except for those projects receiving both state and federal aid, the following inspection scheduled, and reporting system will be required:

    A.  Inspection Schedule and Reporting System will vary for each project.  Basically, the inspection schedule will be placed on a quarterly basis.  On project taking less than three (3) months, the Public Entity will be required to make reports and be inspected on the following schedule:

  1. Public Entity project commencement date.
  2. Public Entity report project completion date and request final inspection.
  3. State will make final inspection and sign-off project as completed.
  4. State will arrange for audit of account in accordance with regularly scheduled audit program.

    B.  Projects taking over three (3) months will be set up on a quarterly inspection and progress report system.  The Public Entity will be required to make reports and be inspected on the following schedule:

  1. Report project commencement date.
  2. Public Entity will make a three (3) months progress report.  This will be a letter report giving percentage of project completed, fund expenditures to date, and short narrative of the project process, problems encountered and plans for project completion.
  3. State will make quarterly project inspections and prepare the report of inspection.  A copy of the report will be delivered to the Public Entity.
  4. Public Entity will make report of completion of project and request final inspection.
  5. State will make final inspection and sign-off as completed.
  6. State will arrange for audit of account in accordance with regularly scheduled audit program.

It should be made clear that a violation of any of the terms of the Grant Agreement will leave the State free to choose among one or more of the following remedies:

    A.  The withholding of any future airport aid, and/or
    B.  The return of grant funds awarded as an action for specific performance, and/or
    C.  Enforcement of the commitment made by the applicant.

The Public Entity's acceptance of this offer and ratification and adoption of the project application incorporated herein shall be evidenced by execution of this instrument by the Public Entity, as hereafter provided, and said offer and acceptance shall comprise allocation agreement, constituting the obligation and rights of the State and the Public Entity with respect to the accomplishment of the project and the operation and maintenance of the airport.  Such allocation agreement shall become effective upon the Public Entity's acceptance of this offer and shall remain in full force and effect throughout the useful life of the facilities developed under the project but in any event not to exceed twenty (20) years from the date of acceptance.

The (insert entity) does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the project application and incorporated materials referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and conditions thereof.